Microsoft Teams How-To Guides

Microsoft Teams guides for meetings and chat, including scheduling, recording, screen sharing, backgrounds, status, polls and out of office.

How to Change Background in Teams for Any Meeting
Change your Teams background before joining or during a meeting. Blur your room, pick a Teams image, upload your own picture or switch it to None.
How to Change Work Hours in Teams for Each Workday
Change work hours in Teams from Calendar settings, set the times for each workday, add a split day if you need one, and save a plan Outlook also uses.
How to Clear Teams Cache on Windows, Mac and Web
Clear Teams cache on Windows by emptying the MSTeams folder or using Reset, run Microsoft's Mac commands, and clear Teams for the web in Edge.
How to Create a Group in Teams for Private Chat
Select New message in Teams, add at least two other people in To, type a group name with the arrow beside it, then send a first message to start the chat.
How to Create a Poll in Teams Chats and Meetings
Create a Teams poll from the chat or channel Actions and apps menu, or add Polls to a meeting. Set the choices, pick who sees results, then send or launch.
How to Join a Teams Meeting by Link or ID
Join a Teams meeting from a link, Outlook or a meeting ID. Choose audio and video before you enter, then handle the lobby or a blocked join.
How to Keep Teams Status Green While You Work
Keep Teams green while you work by choosing Available, allowing web activity detection, and checking sleep and calendar settings. See why Away can return.
How to Record a Teams Meeting and Find the Video
Start a Teams meeting recording, choose audio only if needed, stop it safely, then find, share or download the video in the meeting chat or channel.
How to Schedule a Teams Meeting and Send Invites
Schedule a Teams meeting in Teams or Outlook, add attendees, and send an invitation that carries the join link, on desktop, web, or phone.
How to Set Out of Office in Teams With a Message
Set out of office in Teams from Set status message: turn on automatic replies, replace any older message, pick your dates and outside senders, then Save.
How to Share Screen on Teams and Choose What Shows
In a Teams meeting, select Share, then choose Screen to show everything or Window to show one app. Steps for desktop and web, sound and stopping.
How to Update Teams on Windows, Mac and Mobile
Update Teams on Windows from the Update notice or About Teams, on a Mac with Microsoft AutoUpdate, and on phones from the App Store or Google Play.
How to Use Microsoft Teams for Chats and Meetings
Use Microsoft Teams for work by finding chats and channels, sending messages, sharing files with the right people, and scheduling and joining meetings.