EDITORIAL LIST

18 Etiquette Rules You Still Need to Follow in Virtual Meetings

18 Virtual Meeting Etiquette You Can't Ignore

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Technobezz Editorial

Guide Author

4 min read
18 Items
July 30, 2024
18 Etiquette Rules You Still Need to Follow in Virtual Meetings

What's In This List

What You Need to Know

Virtual meetings have become a staple of modern work life, but just because you're at home doesn't mean manners go out the window. Here are some essential etiquette rules....

1

Prepare Ahead of Time

Prepare Ahead of Time

Have your materials ready and know the agenda. Being prepared shows respect for your colleagues' time and helps the meeting run smoothly. This keeps the meeting efficient and productive.

2

Punctuality Matters

Punctuality Matters

Being on time shows respect for everyone's schedule. Log in a few minutes early to troubleshoot any technical issues and be ready to start on time.

3

Dress Appropriately

Dress Appropriately

While it might be tempting to stay in pajamas, dressing appropriately helps set a professional tone. You don't need a full suit, but avoid overly casual attire.

4

Stay Engaged

Stay Engaged

Show you're paying attention by nodding, smiling, and using appropriate body language. Avoid multitasking, as it can be obvious and comes across as disrespectful.

Resist the urge to check emails or browse the internet. Give the meeting your full attention as you would in person.

See also - 23 Fun and Productive Ways to Spend Your Time When the Internet Goes Down

6

Mute When Not Speaking

Mute When Not Speaking

Keep your microphone muted when you're not speaking to avoid background noise and distractions. This helps maintain a clear and focused meeting environment.

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7

Make Eye Contact

Make Eye Contact

Look into the camera when speaking, not at yourself or others on the screen. This simulates eye contact and helps you appear engaged.

8

Use a Professional Background

Use a Professional Background

If possible, choose a neutral background or use a virtual background that isn’t distracting. This keeps the focus on you and your contributions, not what's happening behind you.

9

Test Your Tech

Test Your Tech

Before the meeting, test your internet connection, microphone, and camera to avoid technical issues. This ensures you can participate fully.

10

Minimize Distractions

Minimize Distractions

Try to ensure a quiet environment during the meeting. Let household members know you’re in a meeting to minimize interruptions.

11

Respect Speaking Order

Respect Speaking Order

Avoid talking over others. Use features like the "raise hand" function or wait for a pause to contribute, ensuring everyone has a chance to speak. Interrupting is even more disruptive in virtual settings.

13

Use Video When Possible

Use Video When Possible

Keep your camera on to show you're engaged, but be aware of your body language and facial expressions. Act as if you're in a physical meeting.

Turning on your camera helps build connection and trust. It also encourages engagement and reduces multitasking.

14

Follow Up

Follow Up

If there are action items or follow-up tasks, make sure to complete them promptly. Send a summary or follow-up email if necessary to keep everyone on the same page.

15

Use Chat Wisely

Use Chat Wisely

Use the chat function for relevant questions or comments, not for off-topic discussions. This keeps the meeting focused and professional.

16

Limit Eating

Limit Eating

Avoid eating during the meeting unless it’s informal and everyone is aware. If you need a drink, take sips discreetly.

17

Express Appreciation

Express Appreciation

Thank the organizer and participants at the end of the meeting. A little gratitude goes a long way in maintaining a positive professional relationship.

18

End on Time

End on Time

Respect everyone's schedule by ending meetings promptly. If more time is needed, schedule a follow-up.

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