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How to secure Google Drive

Google Drive is an online-offline hosting platform. For those who use Android phones, this is quite a familiar application. Google Drive is like cloud storage and is similar to One Drive (Microsoft) and iCloud (Apple). Whenever you use apps such as Google Docs, Sheets or Slides, documents, spreadsheets, and slides are saved on Google Drive. Apps such as Photos which stores captured and downloaded images and videos also ask you to use Google Drive to back the multimedia files up.

The intention of getting into the details of the third-party apps is to show you that if your Google Drive is compromised, you may experience some problems. Data stored in the Drive may be corrupted or deleted if the app’s security is messed up with. This article will show you two ways in which you can secure Google Drive. The ways are:

  1. Using two-factor authentication.
  2. Signing out from a shared computer.
  3. Using two-step authentication

As the debate on data security has been ensuing, the two-step authentication has been popularized over the years.

See also: How to create a form using Google Drive

This is the most popular way for many apps to guarantee their users that it is only them that can access their apps. This kind of authentication adds a layer of security to an app’s access albeit making logging in a few seconds longer.

To activate this, follow these steps:

  1. If you are on Android, click the Google App (with a ‘G’ icon).

If you are Windows PC, open Google Chrome. They both open to the ‘Google Search’ page.

  1. Tap on your profile photo at the top-right corner and click the ‘Manage your Google Account’ button. Your profile will open.
  2. Tap on the ‘Security’ tab. Under ‘Signing in to Google’, tap on ‘2-step verification’. Click or tap on the ‘Get Started’ button.
  3. You will be redirected to a sign-in page to verify whether it is you who wants to take this step. Re-enter your password.
  4. You may be lead to a page that reads, ‘Use your phone as your second sign-in step’. You will be sent a Google Prompt if you choose this as your second-factor security item. The other options are:
    1. Using a security key
    2. Using text message or voice call
  5. If you choose Google Prompt, you will be asked to add your number as back-up, let’s say if your chosen device is not near you.
  6. Once this is set up, your account is secure.

This is a secondary way of securing Google Drive. By adding security to the access of your Google Account, your Goole Drive will be nothing close to being inaccessible. Therefore, the files that are stored there will be free from being corrupted or deleted.

Signing out from a shared computer

A shared computer or a computer that is connected to a network may be a good opportunity for hackers to do their business. The best way for a Google user to avoid their account or Drive being accessed without authorization is signing out. This is a simple process:

  1. On Google Chrome or the Google app, tap on your profile picture.
  2. On the menu that pops up, click on the ‘Sign Out’ button.

As you activate two-step verification and sign-out from a shared computer, consider looking at these other security options:

  1. Using a vault application to enclose the Google Drive app such as AppLock.
  2. Backing up all your files that are on Google Drive to a secondary backup app or software like One Drive. This will assist you to recover your files if hackers delete all of them from Google Drive.

You should realize that we secure Google Drive not in it but around it.

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