Best Printers for Small Business in 2026

Brother MFC-L8930CDW is the best overall pick because it combines color laser printing, all-in-one office functions, fast output, and automatic two-sided scanning. It is built for teams that need one dependable machine for documents, forms, invoices, scanning, copying, and faxing.

The strongest choices include color laser all-in-ones, monochrome laser options and a wide-format inkjet, with each one matched to a specific office workflow.

At a Glance

Category	Product	Why We Picked It
Best overall	Brother MFC-L8930CDW	Fast color laser all-in-one with strong scanning and copying
Best color laser value	Canon Color imageCLASS MF753Cdw II	Fast Canon color laser features with a strong value mix
Best HP color laser	HP Color LaserJet Pro MFP 3301fdw	Modern HP color laser for offices already using HP workflows
Best for fast scanning and copying	Xerox C325/DNI	Fast multifunction laser built for scan and copy-heavy offices
Best wide-format all-in-one	Brother MFC-J6960DW	Wide-format inkjet all-in-one for larger office documents
Best monochrome laser all-in-one	Canon imageCLASS MF465dw II	Fast black-and-white laser all-in-one for document-heavy offices

How we chose and tested

A small-business printer earned its slot by matching a clear office workflow with the right engine type, speed, scan hardware, paper handling, media support, connectivity, and supply tradeoffs. We favored color lasers for shared document work, monochrome lasers for text-heavy teams, inkjets for lighter mixed offices, wide-format machines for oversized pages, and print-only lasers for simple desk-side output. Every pick had to offer a practical reason to choose it over a cheaper, smaller, or simpler alternative.

The best printers for small business right now

Brother MFC-L8930CDW - Best overall

For a small office that wants one central color machine, Brother MFC-L8930CDW covers the full document workflow. It prints, scans, copies, and faxes, with color and black print speeds rated up to 33 ppm.

Automatic two-sided scanning from the ADF keeps forms, invoices, and contracts moving without manual page flipping. Scan resolution reaches up to 1200 x 1200 dpi on the flatbed and up to 600 x 600 dpi through the ADF.

This is the practical pick for mixed business documents, not a compact home-desk printer. It makes the most sense when the printer needs to serve several daily jobs instead of occasional pages or glossy photos.

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Key highlights

Color laser all-in-one with print, scan, copy, and fax
Up to 33 ppm color and black printing
Automatic two-sided scanning from ADF
Up to 1200 x 1200 dpi flatbed scan resolution
Up to 600 x 600 dpi ADF scan resolution

Pros

Fast color and black document printing
Strong scan/copy feature set for a small office
Newer Brother business color-laser generation
Good fit for mixed printing and document workflows

Cons

Large and heavy for a home desk
Color laser toner sets are expensive upfront
Not ideal for glossy photo output

Who it's for

Your small business needs a dependable color laser all-in-one for documents, forms, invoices, scanning, and copying.

Skip if

You mostly print photos or only need occasional black-and-white pages.

Canon Color imageCLASS MF753Cdw II - Best color laser value

Speed gives Canon Color imageCLASS MF753Cdw II its appeal. The color laser all-in-one prints, scans, copies, and faxes, and it is rated up to 35 ppm for letter-size pages.

Quick jobs benefit from an approx. 7-second first print out time, while the 50-sheet ADF supports routine document handling. The large 5-inch touchscreen handles on-printer controls.

Choose it for a fast Canon color laser with a strong feature mix. Its text and business graphics strengths matter more than photo output, which remains laser-printer quality.

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Key highlights

Color laser all-in-one with print, scan, copy, and fax
Up to 35 ppm letter printing
Approx. 7 seconds first print out for letter
50-sheet ADF
Large 5-inch touchscreen interface

Pros

Fast for its price class
Clean text and business graphics
Large 5-inch touchscreen interface
Three-year manufacturer warranty

Cons

Toner replacement costs can be high
Bulky compared with inkjets
Photo quality is still laser-printer quality

Who it's for

You want a fast Canon color laser all-in-one with a strong value mix.

Skip if

Low cost per page matters more than laser speed and durability.

HP Color LaserJet Pro MFP 3301fdw - Best HP color laser

Offices already committed to HP workflows get the cleanest fit from HP Color LaserJet Pro MFP 3301fdw. It is a color laser all-in-one with print, scan, copy, and fax functions, rated up to 26 ppm in black and color.

The 250-sheet input tray covers everyday paper handling, and two-sided single-pass scanning with the ADF is built for paperwork. Dual-band Wi-Fi supports wireless office setup.

Its strengths are HP software familiarity, compact color-laser sizing, and duplex scanning. Pick another model if speed above 26 ppm or third-party toner flexibility is the priority.

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Key highlights

Color laser all-in-one with print, scan, copy, and fax
Up to 26 ppm black and color printing
250-sheet input tray
Two-sided single-pass scanning with ADF
Dual-band Wi-Fi

Pros

Modern HP office model with dual-band Wi-Fi
Compact for a color laser AIO
Single-pass duplex scanning is useful for paperwork
Good choice for HP-managed workflows

Cons

HP dynamic security limits non-HP cartridge use
Slower than 35 ppm competitors
Owner ratings are more mixed than Brother/Canon leaders

Who it's for

Your office already likes HP software, HP app printing, and HP toner supply channels.

Skip if

You want maximum speed or third-party toner flexibility.

Xerox C325/DNI - Best for fast scanning and copying

Scan and copy volume are the reason to look at Xerox C325/DNI. This color multifunction laser handles copy, fax, print, and scan, with color and black print speeds rated up to 35 ppm.

The office durability numbers are strong, with recommended monthly volume up to 6,000 pages and a duty cycle up to 65,000 images per month. A 50-sheet automatic document feeder supports the paperwork side of the job.

It suits small teams that move a lot of documents through the feeder. Buyers who want the smallest desk printer or the most familiar consumer toner ecosystem should look elsewhere.

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Key highlights

Color multifunction laser with copy, fax, print, and scan
Up to 35 ppm color and black printing
Recommended monthly volume up to 6,000 pages
Duty cycle up to 65,000 images per month
50-sheet automatic document feeder

Pros

Fast advertised 35 ppm engine
Strong duty-cycle rating for a small-team printer
Good fit for scan/copy-heavy offices
Expandable-office feel without enterprise pricing

Cons

Bigger and more businesslike than many home-office buyers need
Toner ecosystem is less common than HP/Brother/Canon
Interface and supplies may be less familiar to consumers

Who it's for

Copying, scanning, and office durability matter as much as printing.

Skip if

You want the simplest toner availability or a compact desk printer.

Brother MFC-J6960DW - Best wide-format all-in-one

Brother MFC-J6960DW solves the paper-size problem that standard office printers cannot. It is an inkjet all-in-one with support for up to Ledger and A3 media in supported trays.

The paper setup is substantial, with two 250-sheet trays plus a 100-sheet multipurpose tray. It also has an ADF rated up to 50 pages and a 3.5-inch color touchscreen.

This is the right fit for spreadsheets, menus, plans, proofs, and marketing drafts that need more room than letter or legal pages. Its physical size is the tradeoff.

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Key highlights

Inkjet all-in-one
Supports up to Ledger and A3 media in supported trays
ADF rated up to 50 pages
3.5-inch color touchscreen
Two 250-sheet trays plus 100-sheet multipurpose tray

Pros

Prints and scans larger paper than letter/legal models
Strong paper capacity for the price
Ledger and A3 media support in supported trays
Good fit for marketing drafts, plans, and spreadsheets

Cons

Physically large
Inkjet running costs are not as low as refillable tank models
Wide-format users may want stronger photo/media handling

Who it's for

Your business regularly handles 11 x 17-inch spreadsheets, menus, plans, or proofs.

Skip if

You only print letter or legal pages and want a smaller machine.

Canon imageCLASS MF465dw II - Best monochrome laser all-in-one

When color is unnecessary, Canon imageCLASS MF465dw II gives document-heavy offices speed and full all-in-one functions. It prints, scans, copies, and faxes in monochrome, with letter-size output rated up to 42 ppm.

The fast first print out time of approx. 4.9 seconds helps with short jobs, and the 50-sheet duplex document feeder supports two-sided paperwork. Print and copy resolution reach up to 1200 x 1200 dpi.

Legal, medical, accounting, and administrative offices are the natural audience. It costs more than simple print-only monochrome lasers, but it replaces separate scan, copy, and fax tools.

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Key highlights

Monochrome laser all-in-one with print, scan, copy, and fax
Up to 42 ppm letter printing
Approx. 4.9 seconds first print out for letter
50-sheet duplex document feeder
Up to 1200 x 1200 dpi print and copy resolution

Pros

Fast mono output
Duplex ADF for two-sided paperwork
Strong print resolution for text-heavy documents
Good fit for legal, medical, accounting, and admin offices

Cons

No color printing
More expensive than simple print-only monochrome lasers
Canon menus can feel dense

Who it's for

Your office prints and scans lots of black-and-white documents and does not need color.

Skip if

Client-facing color charts or marketing materials are part of your workflow.

How to Choose

Pick laser for crisp text and reliability. Laser printers are usually better for sharp invoices, contracts, forms, and long idle periods. Color laser costs more upfront, but avoids inkjet clogging and usually handles office volume well.
Choose tank inkjet for heavy color runs. Refillable ink-tank models can be much cheaper per color page, especially for flyers, reports, and classroom-style handouts.
Check scan workflow, not just print speed. Small businesses often scan IDs, receipts, contracts, and two-sided forms. A duplex ADF or single-pass duplex scanner is worth paying for if paperwork is frequent.
Match paper size to your work. Most offices only need letter and legal paper. Real estate, construction, design, restaurants, and accounting teams may benefit from 11 x 17-inch capability.
Price replacement supplies before you buy. A cheap printer can be expensive if toner or cartridges are costly. Compare high-yield cartridges, bottle yields, and whether the printer blocks third-party supplies.
Confirm current new-stock availability. Printer listings often keep old models alive through renewed or third-party stock. Prefer models with active manufacturer support and current new retail availability.

Is laser or inkjet better for a small business?

Laser is usually better for crisp text, high reliability, and long idle periods. Ink-tank inkjets are better when you print a lot of color and want lower supply costs.

Do I need a duplex ADF?

Yes, if you scan or copy two-sided forms, contracts, IDs, or receipts often. It saves much more time than duplex printing alone.

What does duty cycle mean?

Duty cycle is the maximum monthly output rating, not the volume you should print every month. Use the recommended monthly volume when the maker provides it.

Can every printer use third-party toner or ink?

No. Some HP models use dynamic security and may block cartridges without HP chips or circuitry. Check cartridge rules before buying if supply flexibility matters.

Should I buy a renewed printer for business use?

For core business use, new stock from a trusted seller is safer. Renewed units can save money, but availability, warranty, starter supplies, and wear are less predictable.